People Depot Team Meeting Agenda #103

Neecolaa · 2022-11-22T02:41:21Z

Note: This is only a template.
For most recent agenda, see last comment - quick link to bottom of page

Overview

This issue tracks the agenda for team meetings

Issue Template

## Weekly Meeting Agenda for [date of meeting]

## Before the Meeting
- [ ] **A. Provide a written update on any issues assigned to you WITHIN the issues themselves**, by responding to the questions already posted in the issue's final comment OR by copying the Update Template below into a new comment and writing your update
  - [ ] [Sonali Agle](https://github.com/hackforla/peopledepot/issues/assigned/sonaliagle)
  - [ ] [Vanessa Avviles](https://github.com/hackforla/peopledepot/issues/assigned/vanessaavviles)
  - [ ] [Delgira Dordzhieva](https://github.com/hackforla/peopledepot/issues/assigned/del9ra)
  - [ ] [drakeredwind01](https://github.com/hackforla/peopledepot/issues/assigned/drakeredwind01)
  - [ ] [Nicole Dubin](https://github.com/hackforla/peopledepot/issues/assigned/neecolaa)
  - [ ] [Fang Liu](https://github.com/hackforla/peopledepot/issues/assigned/fyliu)
  - [ ] [Denzal Martin](https://github.com/hackforla/peopledepot/issues/assigned/dmartin4820)
  - [ ] [Sarah Monks](https://github.com/hackforla/peopledepot/issues/assigned/shmonks)
  - [ ] [Ethan Strominger](https://github.com/hackforla/peopledepot/issues/assigned/ethanstrominger)
  - [ ] [Bonnie Wolfe](https://github.com/hackforla/peopledepot/issues/assigned/experimentsinhonesty)

 - [ ] **B. Move any issues that need group discussion or mentorship** into the **New Issue Review** column

## Agenda

### Update and Review
- [ ] Brief updates from team members present
- [ ] Review of:
  - [ ] Issues in [New Issue Review](https://github.com/orgs/hackforla/projects/61/views/17) 
  - [ ] Issues in [Questions/Review](https://github.com/orgs/hackforla/projects/61/views/18)
  - [ ] Unassigned issues [In Progress](https://github.com/orgs/hackforla/projects/61/views/19?filterQuery=status%3A%22%F0%9F%8F%97In+progress+%28actively+working%29%22+no%3Aassignee)
  - [ ] Status of [PRs](https://github.com/orgs/hackforla/projects/61/views/13) - and assign reviewers
- [ ] Accountability and support check
- [ ] Review meeting agenda - add/delete/prioritize agenda items?

### Items for Discussion: Dev Lead
- [ ] Add links to any comments above 
- [ ] Add any other items for discussion

### Items for Discussion: Other Team Members
- [ ] **Name:** Add links to comments, or any items for discussion

### Notes from the Meeting
- [ ] Add any non-action meeting notes in a new comment below

### Next Steps / Action Items
- [ ] Add next steps or action items here

Update Template

Please provide update
1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures or links* (if necessary): "Add any pictures or links that will help illustrate what you are working on."

* remember to add links to the top of the issue if they are going to be needed again.

The text was updated successfully, but these errors were encountered:

dmartin4820 · 2024-09-06T00:39:04Z

Do we need a Stakeholder Meeting Agenda: VRMS issue in the Ongoing column to keep track of all the things that were talked about?

Yes, let's make an issue for VRMS agendas and each agenda will go in a new comment.
CoP: PM: Open Role for: Cop Co-Lead of Product Management (PM) product-management#377

shmonks · 2024-09-06T19:47:11Z

For team meeting, 2024-09-12

Clarify current incubator/AWS status of PD backend with @fyliu, so I can report back to Sudha to update incubator status sheet
Sample/demo/sandbox site for PD frontend - how to proceed?

dmartin4820 · 2024-09-10T03:15:20Z

For team meeting, 2024-09-12

Create a task to revisit switch to alpine image #275
Determine whether ended_on is the same as created_at or updated_at. Create Table: project_sdg_xref #66.
- This came up in Create table project_program_area_xref #376 (comment) as well. There was a question of whether other DateTimeFields not named created_at and updated_at need to be included in newly created Django models or not.
- The created_at and updated_at fields are inherited through the AbstractBaseModel in https://github.com/hackforla/peopledepot/blob/main/app/core/models.py#L20.

ethanstrominger · 2024-09-10T19:55:14Z

Verify read API for project area, practice area, and similar tables do not need any security. This makes it simpler to code and simpler to read.

shmonks · 2024-09-11T23:17:27Z

shmonks · 2024-09-13T00:45:10Z

@ethanstrominger In the following:

Verify read API for project area, practice area, and similar tables do not need any security. This makes it simpler to code and simpler to read

We are going to assume you mean program area because there is no project area

Program area and practice area do not need any security. We don't know what you mean by 'similar tables'.

shmonks · 2024-09-18T22:37:32Z

Further notes and action items from 2024-09-12 meeting

Re: moving towards AWS work, return to this once the DevOps onboarding guide is satisfactory
Re: @sonaliagle's post-draft changes for PD logo, request to show slides 12, 15, 17, and 18 again for fuller discussion - plus favicon if ready?
See During/After Meeting section of People Depot Team Meeting Agenda #103 (comment)

shmonks · 2024-09-18T22:43:34Z

shmonks · 2024-09-24T19:28:00Z

Weekly Meeting Agenda for 2024-09-26

Before the Meeting

Agenda

Update and Review

Brief updates from team members present
Review of:
- Issues in New Issue Review
- Issues in Questions/Review
- Unassigned issues In Progress
- Status of PRs - and assign reviewers
Accountability and support check
Review meeting agenda - add/delete/prioritize agenda items?

Items for Discussion: Dev Lead

Add links to any comments above
Add any other items for discussion
Need better process/template for PR creation
- The PR description is information that helps the PR reviewer by providing context of the change
- Test Plan section (How to test the new changes to show that it's ready for merging into main)
- Checklist add "self-review" item
Suggest practice change when coding new models:
- Don't add the new code at the bottom. Maybe use alphabetical order starting from the bottom model name?
- Reason: we're getting merge conflict always at the bottom of the changed files. We can avoid some of that by adding new code in different places. There's 24 more "create table" issues left.
Is there design/requirements documentation available on what data and API capability KnowledgeBase needs from PD to be able to function as intended?
- I'm currently finding out about potential needs at a late stage where the design's already been coded as a PR. Link to comment.
- It's a first comer's burden to run into cases where we don't, but possibly need some additional processes in planning/project management.
- Proposed process
  click to expand
  - Process (needs input from team)
    - describe the need: In a "stakeholder requirement" issue, describe the requirement in the context of what KB is doing or is planning to do with it
    - response/negotiate: either the PD team can readily provide the capability/data or figure out a way to accommodate the need
      
      workaround: if PD can't accommodate, both teams should explore other ways that KB can proceed (with alternate data or without the data).
    - create work issue and implement. Link to the requirement issue so the PR reviewer knows what functionality should be tested.
      
      tests should reflect the requirements (acceptance tests)
    - acceptance test: done by stakeholder to verify it's working (KB)
  - For example:
    - description: users (of all permission tiers) can login to KB and add an article. The article would then have the user as the author and display the author's first and last names in the article display.
    - requirements:
      
      data: complete users list (fields: uuid, first_name, last_name)
      
      complete list because all permission tiers should be able to login
      
      uuid because it uniquely identifies a user in PD, which is how KB syncs a user with PD
      
      first and last names because they're needed in the page display
      
      capability: retrieved at regular intervals and on demand (at least 100 times a day)
      
      once a day to sync the data
      
      at least 99 more times for cases where a new un-synced user logs into KB and KB needs to retrieve the user's data
      
      for above the API limit, KB plans to gracefully degrade to using the id provided by Cognito, and switching to the PD uuid later
    - response: first and last names are PII and won't be sent without user opt-in. If you need a friendly identifier to display, maybe we can add an optional display name for users and you can display those instead.

Items for Discussion: Other Team Members

Sarah Monks: What user data should currently be shareable with KB? See Secure API for listing users and groups #338

Notes from the Meeting

Add any non-action meeting notes in a new comment below

Next Steps / Action Items

Add next steps or action items here

dmartin4820 · 2024-09-27T00:12:25Z

Progress: Need to resolve conflicts on current PR.
Blockers: So far, the merge conflicts are not too disruptive.
Availability: Flexible between 5pm - 9pm on weekdays.
ETA: I should be able to finish this soon and get back to Del either tonight or before the weekend.

shmonks · 2024-10-03T21:53:07Z

Weekly Meeting Agenda for 2024-10-03

Before the Meeting

Agenda

Update and Review

Brief updates from team members present
Review of:
- Issues in New Issue Review
- Issues in Questions/Review
- Unassigned issues In Progress
- Status of PRs - and assign reviewers
Accountability and support check
Review meeting agenda - add/delete/prioritize agenda items?

Items for Discussion: Dev Lead

Add links to any comments above
Add any other items for discussion
Copied over from last week, as agreed Need better process/template for PR creation
- The PR description is information that helps the PR reviewer by providing context of the change
- Test Plan section (How to test the new changes to show that it's ready for merging into main)
- Checklist add "self-review" item

Items for Discussion: Other Team Members

Name: Add links to comments, or any items for discussion

Notes from the Meeting

Add any non-action meeting notes in a new comment below

Next Steps / Action Items

@shmonks to create issues relating to Create a Guide/Template: Forwarding Emails to Team Members Wiki (Update Current Guidance) knowledgebase-content#116 and Prep project boards for Migration product-management#378
@shmonks and @ExperimentsInHonesty to look at Tracker: Deck Profile Card product-management#143
@shmonks and @ExperimentsInHonesty to discuss (needed) PD design role issues
- @ExperimentsInHonesty and @sonaliagle to discuss (upcoming) design issues
@fyliu to update PR template with new instructions
@fyliu to look at Update Project Profile: Civic Opportunity Project website#927

dmartin4820 · 2024-10-04T00:02:54Z

Progress:

Create table project sdg xref 66 #385: Resolved merge conflicts and fixed issue with data migrations. Then Del reviewed it. Just need to merge.
Create a One Sheet: Community Survey - EmpowerLA.org Website Redesign product-management#77: Assigned to self

Blockers: None yet
Availability: Flexible between 5pm - 9pm on weekdays.
ETA: Will work over the weekend

fyliu · 2024-10-10T06:14:56Z

Weekly Meeting Agenda for 2024-10-10

Before the Meeting

Agenda

Update and Review

Brief updates from team members present
Review of:
- Issues in New Issue Review
- Issues in Questions/Review
- Unassigned issues In Progress
- Status of PRs - and assign reviewers
Accountability and support check
Review meeting agenda - add/delete/prioritize agenda items?

Items for Discussion: Dev Lead

Items for Discussion: Other Team Members

Name: Add links to comments, or any items for discussion

Notes from the Meeting

Add any non-action meeting notes in a new comment below

Next Steps / Action Items

Add next steps or action items here

ExperimentsInHonesty · 2024-10-11T00:02:55Z

Home Unite us team is committing all of their SSO for using Cognito via Terraform to Incubator which the DevOps CoP team has agreed to accept.
- Then will refactor out their Cognito into a service for everyone. That will just be a service that when you are writing files for Terraform for VRMS that we can just specify using a service and all the code is already written for it. Just have to format user pool this way, secrets, etc., but the idea is that Cognito coding will not have to be written by each project.
- Customization will have to be done for VRMS to get authorization through People Depot, which will then be useful as a model for Civic Tech Jobs and Tables.

Neecolaa · 2024-10-14T22:45:11Z

Weekly Meeting Agenda for 2024-10-17

Before the Meeting

Agenda

Update and Review

Brief updates from team members present
Review of:
- Issues in New Issue Review
- Issues in Questions/Review
- Unassigned issues In Progress
- Status of PRs - and assign reviewers
Accountability and support check
Review meeting agenda - add/delete/prioritize agenda items?

Items for Discussion: Dev Lead

Add links to any comments above
[Events] Determine what tables and fields are used for events.
- We made this spreadsheet tab to figure out which fields we'll have. In its current state it requires explaining from Bonnie or Nicole
- Questions about Gather all the information we have about our NC contacts product-management#151 and Discuss our requirements for permissions #150 (comment) for Fang from Nicole:
  - Would the event table have a RecurrenceField inside it (named something like recurrence)
    - A: The model would have a RecurrenceField, but it represents the functionality provided in 3 tables in the db. I need to try doing a few things with the package to make sure it meets our needs or what is still needed.
  - Do you know how this would be stored in postgresql?
    - A: django-recurrence creates 3 tables to provide the functionality. If we use the RecurrenceField interface, maybe we don't really need to set permissions on those tables, but only on the field.
      See Next Steps//Action Items below
- It might be useful to put them in sequence diagrams in documentation?
  click to expand
  sequenceDiagram participant D as Database participant T as VRMS or Tables team participant G as GitHub participant M as Member critical Invite member to org T->>+G: Send invite G->>-M: Hack for LA invites you to the organization option Accepts invite M->>+G: Accept G->>-G: Set accepted /write date option No response G->>G: Wait end Note over T: Time passes? How do I know when to check for acceptance? critical Check Member accepted /write date T->>+G: Does Member have accepted /write date? option No G->>-T: No critical Send reminder if not accepted T->>+G: Send out reminder G->>-M: Hack for LA reminds you to accept the invitation option Accepts invite M->>+G: Accept G->>-G: Set accepted /write date option No response G->>G: Wait end option Yes G->>T: Yes T->>D: Write something to the database end
  Loading
Add any other items for discussion

Items for Discussion: Other Team Members

Name: Add links to comments, or any items for discussion

Notes from the Meeting

Add any non-action meeting notes in a new comment below

Next Steps / Action Items

@fyliu to look into the question of RecurrenceField raised by Nicole above - what's required to fulfill needs without reproducing existing complexity in stakeholder model?
@fyliu to finish drafting Create a Guide/Template: OKRs and WBS for your project knowledgebase-content#38 and we can move into Prioritized Backlog
@fyliu to review Add missing documentation to the PR review guide #419 and let Sarah know if it does the job he wants, then she can carry on working on the creation of further issues from Epic: collect needed documentation #378
Once Denzal's two PRs are done and merged, we can release the dependency on Experience Profile: Bonnie Wolfe product-management#282
@shmonks to work on Epic: Marketing: PeopleDepot marketing#69

Next meeting

discuss with @Neecolaa Update Project Profile: Civic Opportunity Project website#927 and standardizing all the ended_on, ended_at fields
create clearer requirements for Events (it helps drive design decisions)
- ok to get list of only non-deleted event instances for mvp
  - may need to get all instances with deleted flag in future milestone
- need the ability to checkin users to event instances
  - mainly the ability to identify instances uniquely even if the instance object is not created
  - maybe something like event.id and "event".start_time
- ability to modify events?
  - [future instances] gcalendar will set the end date on the existing event and create a new copied event for the modified one. Sort of a copy-on-write solution.
  - [all instances] if we allow modifying the actual original event as in "modify all instances", what would happen to all the checkins where the start_time is now modified? We can't really have that. The new event may also need to point to the old event for lookup
- recurrence capabilities
  - single occurrence
  - weekly (Team)
  - monthly (CoP-Leads)
  - biweekly alternating Mon-Tues (onboarding)
  - exclusion rrule? (Team - CoP-Leads) - exrrule is deprecated in RFC33xx but doesn't mean we don't need it or can't have it if needed

shmonks · 2024-10-24T02:58:09Z

shmonks · 2024-10-31T18:47:29Z

shmonks · 2024-11-06T21:46:52Z

shmonks · 2024-11-13T22:23:58Z

Weekly Meeting Agenda for 2024-11-14

Before the Meeting

Agenda

Update and Review

Brief updates from team members present
Review of:
- Issues in New Issue Review
- Issues in Questions/Review
- Unassigned issues In Progress
- Status of PRs - and assign reviewers
Accountability and support check
Review meeting agenda - add/delete/prioritize agenda items?

Items for Discussion: Dev Lead

Add links to any comments above
Add any other items for discussion

Items for Discussion: Other Team Members

Vanessa: From our meeting with nicole on monday, Bonnie want's fang's input on Update Table: User #429
Sarah: Something odd going on with some GitHub references to PD issues, which are being replaced with references to issues with the same number on another team's project board: see for example in this comment People Depot Team Meeting Agenda #103 (comment). Anyone know what might be going on?!
Sarah: How to get more issues from New Issue Review into the Prioritized Backlog (currently 47 issues in New Issue Review vs 20 in Prioritized Backlog)?
Sarah: I'm also trying to work out the dependencies between Create Table: project_url #41 (which is dependent on Add name and external_id fields to project_url #289) and Add name and external_id fields to project_url #289 (which seems to be dependent on Create Table: project_url #41) - need clarity so we know where to put them
Denzal: [Resolved] What does "release the dependency" mean on the issue description on Create table project sdg xref 66 #385? Should docs: How to combine migrations before merging a PR #282 be moved from the Ice Box? [Sarah removed 'dependency' label from docs: How to combine migrations before merging a PR #282 and moved to Prioritized Backlog)

Notes from the Meeting

Add any non-action meeting notes in a new comment below

Next Steps / Action Items

Add next steps or action items here

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Neecolaa pinned this issue Dec 2, 2022

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ExperimentsInHonesty added the feature: agenda label Jan 27, 2023

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ExperimentsInHonesty added this to the 3 - Project Mgmt milestone Mar 4, 2023

ExperimentsInHonesty added size: missing role: missing s: PD team stakeholder: People Depot Team labels Mar 5, 2023

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Kathleenfrancois added role: back end role: db architect role: repo role: product and removed role: missing labels Apr 6, 2023

shmonks mentioned this issue Sep 10, 2024

Update agenda for PD: All weekly team meetings #379

Closed

6 tasks

shmonks assigned shmonks and vanessaavviles and unassigned JasonEb, joey-ma and Kathleenfrancois Sep 19, 2024

fyliu mentioned this issue Sep 24, 2024

Secure API for listing users and groups #338

Closed

shmonks mentioned this issue Sep 24, 2024

Stakeholder engagement: which API documentation UI to use? #388

Closed

5 tasks

shmonks mentioned this issue Oct 9, 2024

Suggestion on note taking #143

Open

9 tasks

fyliu mentioned this issue Oct 17, 2024

2024 DevOps Community of Practice Agendas hackforla/ops#100

Open

ExperimentsInHonesty mentioned this issue Oct 19, 2024

Epic: Marketing: PeopleDepot hackforla/marketing#69

Open

17 tasks

People Depot Team Meeting Agenda #103

People Depot Team Meeting Agenda #103

Comments

Neecolaa commented Nov 22, 2022 • edited by shmonks Loading

Overview

Issue Template

Update Template

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dmartin4820 commented Sep 6, 2024 • edited by shmonks Loading

shmonks commented Sep 6, 2024 • edited Loading

For team meeting, 2024-09-12

dmartin4820 commented Sep 10, 2024 • edited Loading

For team meeting, 2024-09-12

ethanstrominger commented Sep 10, 2024 • edited by shmonks Loading

shmonks commented Sep 11, 2024 • edited by Neecolaa Loading

Weekly Meeting Agenda for 2024-09-12

Before the Meeting

Agenda

Update and Review

Items for Discussion: Dev Lead

Items for Discussion: Other Team Members

During/After the Meeting

shmonks commented Sep 13, 2024 • edited Loading

shmonks commented Sep 18, 2024 • edited Loading

Further notes and action items from 2024-09-12 meeting

shmonks commented Sep 18, 2024 • edited Loading

Weekly Meeting Agenda for 2024-09-19

Before the Meeting

Agenda

Update and Review

Items for Discussion: Dev Lead

Items for Discussion: Other Team Members

Notes from the Meeting

Next Steps / Action Items

shmonks commented Sep 24, 2024 • edited Loading

Weekly Meeting Agenda for 2024-09-26

Before the Meeting

Agenda

Update and Review

Items for Discussion: Dev Lead

Items for Discussion: Other Team Members

Notes from the Meeting

Next Steps / Action Items

dmartin4820 commented Sep 27, 2024

shmonks commented Oct 3, 2024 • edited by fyliu Loading

Weekly Meeting Agenda for 2024-10-03

Before the Meeting

Agenda

Update and Review

Items for Discussion: Dev Lead

Items for Discussion: Other Team Members

Notes from the Meeting

Next Steps / Action Items

dmartin4820 commented Oct 4, 2024 • edited Loading

fyliu commented Oct 10, 2024 • edited Loading

Weekly Meeting Agenda for 2024-10-10

Before the Meeting

Agenda

Update and Review

Items for Discussion: Dev Lead

Items for Discussion: Other Team Members

Notes from the Meeting

Neecolaa commented Nov 22, 2022 •

edited by shmonks

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dmartin4820 commented Sep 6, 2024 •

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ethanstrominger commented Sep 10, 2024 •

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Neecolaa commented Oct 14, 2024 •

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