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Meetings.md

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Meetings

  • Engineering Team Meeting: Format & Topic Ideas - by Marc G Gauthier. Takeaway: Offers a format, agenda concept, content ideas and several variations on some of the agenda features to make engineering meetings more value-added.

  • A Field Guide to Dudes Who Ruin Meetings - by Jim Babb. Takeaway: tips on thow to deal with Cool Tool, Mister Details, Professor This-is-Bullshit and other meeting-ruiners.

  • 50+ Free Meeting Agenda Templates - by various authors. Takeaway: Templates for 1:1's, sprint planning, team meetings, employee onboarding and other types of meetings.

  • Gossip, Rumors, and Lies - by Michael Lopp. Takeaway: What are the right reasons to have meetings, how to provide important structure, and the importance of settings an agenda.

  • How I Share Information with My Team - by Mike McGarr. Takeaway: Team meetings aren't the only way to spread information to the group.

  • How Do We Build Better Meetings? - by Jen Bunk. Takeaway: Includes the "4 A's of Awesome Meetings: announce the agenda, attack the agenda benevolently, allow agenda deviations mindfully, and assign next actions.

  • How to Run a Meeting - by Rands. Takeaway: "A meeting has two critical components: an agenda and a referee ... A meeting’s progress is measured by the flow, and the referee’s job is keep it moving along at a good clip, which is why the referee sometimes needs to own it," or improvise. "If you must meet, start the meeting by remembering the definition of a successful meeting is that when the meeting is done, it need never occur again."

  • On Better Meetings - by Lara Hogan. Takeaway: Productive meetings come from doing the right amount of work before, during, and after a meeting.

  • Plan a Better Meeting with Design Thinking - by Maya Bernstein and Rae Ringel. Takeaway: "Start by putting your own expertise and agenda aside and thinking about the people who will be affected by your meeting. Develop empathy for them by asking three sets of questions: Who is going to be in the room and what are their needs? Who won’t be in the room but will nevertheless be affected by the meeting and what are their needs? In what broader culture and environment are you operating and what are some of the overarching challenges and opportunities?" Then, frame the meeting; design it; and test-drive the plan.

  • Reaching Peak Meeting Efficiency - by Steve Sinofsky. Takeaway: "This essay does not contain the magical PowerPoint template for how to run an effective meeting, nor does it espouse a system for deciding how, when, or why to meet. I’ve seen every type of agenda, preparation, tracking, issue-list, decision-making tool, template (whether using Word, Excel, Powerpoint, or Outlook). Call me skeptical. In my experience the best tool for meetings is scheduling time to have them in the first place and then to be present. The rest are just distractions to the real goals of sharing, building, deciding."

  • Run Your Meetings Like a Boss - by David Fallarme. Takeaway: Make decisions using data, keep meetings to the necessary size, and be prepared with questions and answers to ensure a meeting is productive.

  • Seven Helpful Tips to Ruin a Meeting – What Not to Do to Run Effective Meetings - by Simon Cockayne. Takeaway: Avoid back-to-back scheduling; unclear purpose; lack of preparation; multitasking; personality-based judging of ideas; running over time; zero followup.

  • 6 Steps to Running the Perfect 30-Minute Meeting - by Jimmy Sjölund. Takeaways: People tend to "default" to 60-minute meetings, but most meetings rarely require this much time. Sjölund offers six suggestions for trimming meetings to a more manageable and appropriate length while simulatenously making them more effective.

  • Start Every Meeting with a Personal Check-in - by Mathias Meyer. Takeaway: the Travis CI CEO talks about how meditation has enhanced his ability to be present, and how this carries into team meetings. "Before you walk into a meeting (virtually or into the meeting room), close your eyes, inhale three times, and walk in. I found that this can have a great impact on my presence and focus in meetings." The team starts meetings with the red/yellow/green scale and everyone states how they're feeling.

  • Three-Day No-Meeting Schedule for Engineers - by Pinterest Engineering. Takeaway: "Obviously there are trade-offs when making a change like this. However, we [at Pinterest] feel that three focused days with two days of meetings is better than scattered meetings throughout the week. The survey results also indicate that the majority of engineers share that sentiment."

  • What I Hear When You Tell Me Your Company Doesn’t Do Meetings - by Johnathan Nightingale. Takeaway: "When you tell me your company doesn’t do meetings, this is what I hear[:] You don’t understand the privilege of executive context ... you also undervalue narrative and alignment [and] ou don’t know how to run an effective meeting." Four questions to ask when planning a meeting: "Who is running this meeting?; What is the output of this meeting?; Who are the right people to produce that output?; How are we going to get to that output?"